About People Admin
The Georgia Gwinnett College Office of Human Resources is pleased to announce the implementation of a new recruitment software, PeopleAdmin. Effective February 25, 2009, all Georgia Gwinnett College staff and faculty applicants (internal and external) will apply for vacancies using the new on-line application system, PeopleAdmin.
This cooperative venture promises to streamline internal processes for hiring and providing improved feedback to candidates during the recruitment process.
All current job openings at Georgia Gwinnett College will be posted electronically. Candidates can access full job specifications through a broad search or narrow their choices by category or job title. Applicants will be able to complete one application for more than one job opening simultaneously.
For walk-in candidates, the Office of Human Resources offers computers in our Library mezzanine where candidates can complete the online form. With the implementation of PeopleAdmin, Georgia Gwinnett College will no longer be accepting fax, email, or hard copies of resumes and applications.
PeopleAdmin is an Austin, TX based company specializing in systems that automate many paper and staff-intensive processes associated with Higher Education Human Resources. Over 300 leading Colleges and Universities such as; Georgia Southern University, Georgia State University, Kennesaw State University, Georgia College & State University, Savannah State University, Albany State University, and The University of Georgia have selected PeopleAdmin to dramatically reduce the time and costs associated with the employment application and position management process. PeopleAdmin has been serving the needs of higher education for over five years.
FREQUENTLY ASKED QUESTIONS
Where do I begin?
To begin the application process, please select a user name and password that you will easily remember. You should write down your user name and password. You will need it to apply for other positions or check the status of your application the next time you visit the site.
What information will I be asked to provide?
You will be asked to provide personal information such as name, address, phone number, email, etc. You will also be asked to provide information about your education and previous employment, as well as contact information regarding your employment history and references. Please gather this information before beginning the application.
What if I have already created an application?
If you have already created an application with the GGC online employment system, and wish to update your information, please click on the "click here" link below to login with the user name and password that you used when you created your application. You will see this message: RETURNING USERS (Please Read this important message!). If you need to edit your application information before applying for a position, please click on the 'Edit Application' link on the left side of the page. You will not be allowed to change your application information after you have applied for a position.
What if I am not ready to fill out the application at this time?
If you do not want to complete the application at this time, please click "CANCEL" at the bottom of the page.
Do I have to fill out an application?
Everyone who applies for a position is required to create an application that includes certain information. Any required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications.
What if I want to submit a resume?
You will be able to submit a resume each time you apply for a position. There will be directions prompting you how and when to attach your resume. Please note that attaching a resume does not substitute for completing the application form.
How do I save my application?
You must click "SAVE AND CONTINUE TO NEXT" or "SAVE AND STAY ON THIS PAGE" to save the information you have entered. If you close your browser prior to clicking "SAVE AND CONTINUE TO NEXT" or "SAVE AND STAY ON THIS PAGE," your application and account will be saved, but you will lose the information on the last page that was not saved.
Can I copy selected information from another electronic document?
Yes, for example, you can copy and paste the information from a Word or WordPerfect document directly into the appropriate fields in the application form.
My document was created on a Mac, what do I need to do?
If you need assistance with converting files from Mac to PC, please visit the help page created by the National Teacher Training Institute.
Is The Job Still Open?
All jobs that are currently posted on our Georgia Gwinnett College (GGC) employment website are open.
What Is The Status of My Application?
The status of your application will update as the hiring office reviews applications. Once an office "closes" a position, it means they are no longer accepting more applications, and the listing is removed from the job posting. It may be some time between the time an office closes the position and when they fill the position. All jobs must be posted for at least 10 working days before any offer can be made. However, for many positions in universities, there can be long lag times (sometimes up to 6 months or more), between the time a job is posted and the time it is filled. If it's still on the posting, it's still an active vacancy.
If a hiring office wishes to interview you for a position, they will contact you directly. If you are not selected for the position, you will receive an email of regret.
In addition to checking the status of your application, you can also search the current vacancies, update your application and change the password of your account. When you have completed accessing those areas of interest, always remember to log out. The employment application may contain your personal and private information. Should you have any questions or require assistance, please do not hesitate to contact Human Resources at 678.407.5070. You can also email us at
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.
Other Information
Definition of Applicant
In compliance with the Office of Federal Contractor's Compliance Programs (OFCCP) October 7, 2005 ruling, Georgia Gwinnett College has adopted the following definition of an applicant:
- An individual must submit an expression of interest for a specific job.
- The individual possesses the basic qualifications for the position (including materials requested).
- And the individual at no point during the selection process prior to receiving an offer of employment from the contractor (employer) removes himself or herself from further consideration or otherwise indicates that s/he is no longer interested in the position.
Unsolicited Application Materials
Unsolicited resumes, or materials requesting general consideration for any position, will not be considered to be applications or retained. Applications previously submitted are not automatically matched with new vacant positions. Applicants must request consideration and resubmit materials for each vacant position using our on line, GGC web-base employment application system.
Application Materials
Candidates must submit an Application for Employment for any position using our online, GGC web-base employment Application System. All application materials (such as cover letters, letters of reference, transcripts, etc.) should be submitted at the time of application using the on-line GGC web-based employment application system and become the property of Georgia Gwinnett College.
For each position for which you meet the minimum requirements, the application materials are viewable to the hiring department for their review.
Open Records
Information provided with your application materials is subject to the Georgia Open Records Act (O.C.G.A.§50-18-70).
Ways to Apply
Candidates must apply for any open positions using our on-line, Georgia Gwinnett College web-based employment application system. Please do not mail or hand deliver any materials but download them into your account. For more information, please email
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.
Employment Eligibility
By federal law, if you are offered a position, you must present original documentation that establishes your identity and your eligibility to work in the United States. Failure to present acceptable documents within 3 days means you may not be employed. For a list of acceptable documents, refer to http://www.uscis.gov/files/form/i-9.pdf.
Criminal Convictions
By Board of Regents policy, convicted felons may not be employed by any unit of the University System of Georgia. Conviction of any criminal drug offense (even a misdemeanor) disqualifies a candidate for at least 2 years (1st offense) or at least 5 years (2nd offense).
Former Employees
Former employees who have been discharged, or who resigned in lieu of discharge, for reasons of misconduct, are not eligible for rehire at Georgia Gwinnett College.
Background/Credit Checks
All positions at Georgia Gwinnett College require a Criminal Background Check. Only those position which handle cash, checks, P-card users and/or campus valuables require Credit Checks. Checks may require up to three business days to complete.
No Smoking
To protect the health of the College community, smoking is prohibited in all campus buildings.
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