Paying for college may seem like a daunting task, but there are resources available to help you accurately manage your account. Stay informed and in control of your financial obligations with the College.
Billing and Determining Your Balance
Monitor your Claw Mail, preparing for payment deadlines, and maintaining current contact information with the College. Paper bills are only issued when an individual is no longer enrolled at the College and a balance is due.
Billing via Email
Checking Account Status
Calculation of Tuition and Fees
The amount charged each semester is based on several factors such as residency status (tuition classification), number of credits and if the class has a course fee.
Students are encouraged to take advantage of the online payment system. The Nelnet Payment Plan is also an option.
View your account activity and make online payments using the Self-service Student Account Center (login required).
GGC contracts with TouchNet via Paypath to process online credit card payments. There is a non-refundable convenience fee of 2.75% of the payment amount or a $3 minimum fee charged and retained by Paypath for online tuition and fee related transactions. Most credit cards are accepted: Visa, MasterCard, Discover, American Express.
Students who experience problems with the self-service option should contact One Stop Student Services at 678.407.5016.
Nelnet Payment Plan
Georgia Gwinnett College is pleased to offer, through Nelnet Business Solutions (NBS), a convenient payment plan for all students, regardless of financial status.
While GGC is informing students of this service, Nelnet is an independent business which is solely responsible for providing and managing this service. Any terms and/or conditions of this program are solely the responsibility of Nelnet. Any questions or concerns a student may have while using Nelnet need to be addressed directly with Nelnet.Learn more about Nelnet options.
Make checks and money orders payable to "Georgia Gwinnett College" and be sure to include your name and student ID on the payment.
Student Accounts, D-1147
Georgia Gwinnett College
1000 University Center Lane
Lawrenceville, GA 30043
Paying in Person
Student Accounts offers all students the opportunity to pay their bills and complete most other financial transactions with the College by visiting the cashiers located in Building D, room 1147.
Cashiers are authorized to accept cash payments, money orders, bank checks and personal checks drawn on a U.S.-based checking account. All personal check payments are debited by electronic fund transfer from the bank account. Make checks and money orders payable to "Georgia Gwinnett College" and be sure to include your name and student ID on the payment.
Student Accounts is not equipped to identify nor negotiate with the various financial institutions, organizations or government agencies which may provide financial assistance. The following information is provided to assist students in coordinating payment sources in a timely way with these sponsors. Students are responsible for ensuring that all payment deadlines are met, regardless of the source of funding.
GGC's Office of Financial Aid is your source to help you apply for and determine eligibility for various types of financial assistance. Students who have been granted a GGC-sponsored financial aid award should also work with Financial Aid about award amounts and required paperwork.Learn more about financial aid.
GI Bill Educational Benefits Program
Students who are eligible for GI Bill benefits from the Department of Veterans Affairs (VA) can use their benefits while enrolled at GGC. Apply online for GI Bill benefits (all chapters with the exception of Chapter 31 Vocational Rehabilitation). Allow 6-8 weeks for your application to be processed and approved by the Department of Veteran Affairs. Once benefits have been approved, the VA will mail the student a Certificate of Eligibility letter. A copy of the Certificate of Eligibility must be submitted to the Office of Veteran Success in order to use benefits at GGC.
Students who are under the Chapter 30, Chapter 1606 or Chapter 1607 programs must certify their attendance each month. The benefit (monetary award) will not be released by the VA until this is done. Enrollment verification can be accomplished by using the VA toll-free telephone number 877.823.2378 or the WAVE feature online.
Students using Chapter 31, Vocational Rehabilitation, must meet with a Vocational Rehabilitation Counselor at the Department of Veterans Affairs Education Center located at 1700 Clairmont Road, Decatur, GA. Once approved for the benefits, the counselor must submit VA Form 1905 to the Office of Veterans Success in order for benefits to be certified at GGC.
Specific questions about benefits should be directed to the VA Regional Office at 888.442.4551. For additional information contact GGC's Office of Veterans Success.
Students who are the recipients of a non-GGC scholarships and who would like those funds applied to their GGC bills, should instruct the issuing institution or organization to send the funds and any supporting documentation to Student Accounts before the payment deadline. All such payments should have the student's name and ID number to ensure proper identification and credit.
Sponsored or third-party billing is when an outside organization (sponsor) is responsible for all or a portion of a student's tuition and/or fees. Students who expect a third-party to pay their tuition and other fees need to make special arrangements with Student Accounts to bill their sponsor.
- At least two weeks prior to the payment deadline each semester, submit authorization from your sponsor, indicating the following:
- Sponsor company/organization, contact name, billing address and telephone number
- Amount the sponsor will pay on your behalf
- What they will pay for
- How GGC should bill for payment
- No restrictions or contingencies will be processed. For example, if the sponsor requires grades or transcripts prior to payment, the transaction does not qualify for third-party billing. If there are contingencies then the student is responsible for payment by the payment deadline and should seek reimbursement from the sponsor.
- Provide your sponsor with the correct student account contact information.
- Pay any charges not covered by your sponsor by the payment deadline to avoid being dropped from your classes for non-payment.
- Submit an authorization each semester, or as necessary, to continue the process.
Students whose fees will be covered by sponsors, such as Vocational Rehabilitation (view GI Bill Benefits), Georgia Department of Labor or Workforce Development should have an authorization for tuition and fees (only) mailed, faxed or emailed (email@example.com) before the payment deadline.
529 College Savings Plans
Students enrolled in a state-sponsored prepaid tuition plan, such as the Florida Prepaid, the Alabama Pact, the South Carolina Tuition Prepaid or another similar plan are required to mail, fax or email (firstname.lastname@example.org) payment/billing authorization to the College before the payment deadline to ensure that the conditional credits are posted to their bills.
Students who have investment-type college savings plans must submit a payment request directly to the investment company to ensure that payment is received by the payment deadline. Checks, payable to Georgia Gwinnett College, should include the student's name and ID number and be mailed to Student Accounts.
Upon receipt of a valid authorization, Student Accounts will apply a conditional credit to the sponsored student's account and bill the sponsor after the drop/add period. Students whose sponsor has not authorized full payment of all tuition and fees are responsible for paying all unsponsored charges by the payment deadline.
Students whose sponsors fail to pay the authorized charges when invoiced after the drop/add period will have their conditional credit reversed and be billed for the unpaid charges. A financial hold will be placed on the student's account until the balance is paid in full, which prevents students from receiving grades, registering for courses, receiving a diploma and obtaining transcripts.
Students are encouraged to remain in contact with their sponsor until the terms of the authorization have been met.
Credit balance refunds for eligible students will be issued only after funds from the sponsor have been received by the College.
Managing Your Account
Credit Balances and Refunds
Financial aid awards are affected by enrollment status. As a result, a final assessment cannot be determined until class schedules are finalized at the end of the drop/add period each semester. Awards will be applied after drop/add period ends, and refunds will be issued after the drop/add period ends. Credit balances are refunded within 14 days of the disbursement of federal financial aid funds to your account. All other credit balances are processed on a weekly basis as they occur.
Credits of $5 or Less
Credit balances of $5 or less resulting from self-payments are not refunded. They are either applied to future balances or absorbed by the College. Credit balances less than $1 resulting from federal student aid payments are also not refunded.
The student receivable process begins when charges are posted to the student account. If the amount is not paid by the payment deadline, or not paid if/when a schedule adjustment is done after the payment deadline, a past due balance hold is placed on the student’s account, which prohibits students from receiving grades, registering for courses, receiving a diploma and obtaining transcripts.
All past due accounts are subject to referral to an outside collection agency. If an account is referred to an outside agency, the student is responsible for paying the cost of collection to the collection agency and the account is reported to a national credit bureau.
Late Fees and Collections
At the time of registration, students agree to pay tuition, fees, housing and all other costs incurred by the payment deadline. Any student with an unpaid balance after the payment deadline may be dropped from his/her classes.
Any student who signs up for courses during the drop/add period must pay for those courses immediately. If payment is not received, the student may be dropped from classes and may be subject to collection procedures.
Any balance resulting from a drop/withdrawal from some or all classes, or no show status is required to be paid off immediately. Students are responsible for payment of all sums when due regardless of financial aid eligibility or other financial assistance.
Failure to attend class does not absolve a student of the financial responsibility. An account with a delinquent balance will prohibit registration until paid in full. The College may require payment in form of certified funds such as cash, money order or cashier's check.
Failure to pay any sums when due to Georgia Gwinnett College may result in late fees and assignment to a collection agency where allowable under law, in which event the student will be responsible for all fees and costs of collection. Once placed with a collection agency, the account may be subject to up to a 33 percent collection charge or the allowable rate. The College has the right to litigate, and the student will be responsible for all associated costs, including attorney fees. In addition, a delinquency report will be filed with a credit bureau.
Failure to pay any sums when due to Georgia Gwinnett College will result in the placement of a hold on the student account until the account and all costs of collection, including payment of reasonable attorney's fees, has been paid. A hold on the student account prevents students from receiving grades, registering for courses, receiving a diploma and obtaining transcripts.
Payments to the College returned for any reason are liable for a service charge of $30 or 5% of the payment, whichever is greater. Returned payment notices are emailed to the student’s GGC Claw Mail (login required) and mailed via the U.S. Postal Service. The notice also includes a deadline for when payment (including all fees) must be made.
If a returned payment creates a debit balance on your account, a hold will be placed on the account. This hold will block access to registration, enrollment verification and graduation until complete restitution of funds is made.
Once a hold has been placed on the account, the College reserves the right to demand that future payments be made in the form of certified check, money order or cash and that the student no longer be able to use personal checks as a form of payment.