Student Accounts is responsible for the accurate recording of all payments made to settle each student's financial obligation with the College. It is our goal to make that payment process accurate, efficient and easy to navigate.

While this office is not equipped to identify or negotiate with the various financial institutions, organizations or government agencies which may provide financial assistance, the following information is provided to assist students in coordinating those sources of payment in a timely way. Students are responsible for ensuring that all payment deadlines are met, regardless of the source.

Financial Aid

Financial Aid determines the eligibility of each student for various types of College-sponsored financial assistance. Students who have been granted a GGC-sponsored financial aid award should contact that office directly to inquire about the amount of that award and any required paperwork. Similarly, students who are seeking financial assistance from the College should contact the Office of Financial Aid directly. Student Accounts does not determine student eligibility or the amount of aid granted by the College; this office will disburse funds that are made available for payment of student bills.

Outside Scholarships

Students who are the recipients of a non-GGC scholarships and who would like those funds applied to their GGC bills, should instruct the issuing institution or organization to send the funds and any supporting documentation to the following address before the bill payment date. All such payments should have the student's name and ID number to ensure proper identification and credit.

Office of Student Accounts
Georgia Gwinnett College
Building D-1147
1000 University Center Drive
Lawrenceville, GA 30043

Third-party Payments/Third-party Billing

Tuition and fees

Sponsored or third-party billing is the process whereby an outside organization (sponsor) will be responsible for a student's tuition and/or fees. Students who expect a third-party to pay their tuition and other fees need to make special arrangements with us to bill their sponsor.

If you are a sponsored student you are required to:

  • Contact the Office of Student Accounts at least two weeks before the due date to inform the College of your status as a sponsored student in writing. If we do not have your authorization on file by the payment deadline, we cannot guarantee that your classes will not be dropped for non-payment;
  • Submit to us an authorization from your sponsor indicating the name, billing address and telephone number of the contact person at the company/organization that is responsible for payment;
  • Inform the Office of Student Accounts how much the sponsor will pay on your behalf, what they will pay for and how to bill for payment. No restrictions or contingencies will be processed. For example, if the sponsor requires grades or transcripts prior to payment, the transaction does not qualify as "sponsored billing" so the student is responsible for payment by the billing due date and must seek reimbursement from the sponsor;
  • Provide your sponsor with the correct student account contact information;
  • Pay any charges not covered by your sponsor on time to avoid being dropped from your classes for non-payment;
  • Submit an authorization each semester, or as necessary, to continue the process.

Students whose fees will be covered by a state agency, such as Vocational Rehabilitation, Georgia Department of Labor, or Workforce Development should have an authorization for tuition and fees only mailed, faxed or emailed before the payment due date to one of the following:

MailFaxEmail

Office of Student Accounts
Georgia Gwinnett College
Building D-1147
1000 University Center Lane
Lawrenceville, GA 30043

Office of Student Accounts
Attention: Third-party Billing
678.407.5130

Office of Student Accounts

Subject: Third-party Billing
studentaccounts@ggc.edu

The 529 Plans

Students enrolled in a state-sponsored prepaid tuition plan, such as the Florida Prepaid, the Alabama Pact, the South Carolina Tuition Prepaid, or another similar plan are required to submit payment/billing authorization to the College before the bill due date to ensure that the conditional credits are posted to their bills. There are three methods for sending this information:

MailFaxEmail

Office of Student Accounts
Georgia Gwinnett College
Building D-1147
1000 University Center Lane
Lawrenceville, GA 30043

Office of Student Accounts
Attention: 529-Plan Administration
678.407.5130

Office of Student Accounts

Subject: 529-Plan Administration
studentaccounts@ggc.edu

Students who have investment-type college savings plans must submit a payment request directly to the investment company to ensure that payment is made to GGC. To have this amount deducted from the student's charges, the check must be received by the due date published by the College. All payments should have the student's name and ID number clearly indicated and should be sent to:

Office of Student Accounts
Georgia Gwinnett College
Building D-1147
1000 University Center Lane
Lawrenceville, GA 30043

GI Bill Benefits

Students who are eligible for GI Bill benefits from the Department of Veterans Affairs (VA) can use their benefits while enrolled at GGC. Apply online for GI Bill benefits (all chapters with the exception of Chapter 31 Vocational Rehabilitation). Allow 6-8 weeks for your application to be processed and approved by the Department of Veteran Affairs. Once benefits have been approved, the VA will mail the student a Certificate of Eligibility letter. A copy of the Certificate of Eligibility must be submitted to the Office of Veteran Success in order to use benefits at GGC.

Students who are under the Chapter 30, Chapter 1606 or Chapter 1607 programs must certify their attendance each month. The benefit (monetary award) will not be released by the VA until this is done. Enrollment verification can be accomplished by using the VA toll-free telephone number 877.823.2378 or the WAVE feature online.

Students using Chapter 31, Vocational Rehabilitation, must meet with a Vocational Rehabilitation Counselor at the Department of Veterans Affairs Education Center located at 1700 Clairmont Road, Decatur, GA. Once approved for the benefits, the counselor must submit VA Form 1905 to the Office of Veterans Success in order for benefits to be certified at GGC.

Specific questions about benefits should be directed to the VA Regional Office at 888.442.4551. For additional information contact GGC's Office of Veterans Success.

Conditional Credit

Upon receipt of a valid authorization, the Office of Student Accounts will apply a conditional credit to the sponsored student's account and will bill the sponsor after the drop/add period. Students whose sponsor has not authorized full payment of all tuition and fees are responsible for paying all unsponsored charges by the payment due date.

Students whose sponsor fails to pay the authorized charges by the end of the term will have their conditional credit reversed and be billed for the unpaid charges. A financial hold will be placed on the student's account until the balance is paid in full. Students are encouraged to remain in contact with their sponsor until the terms of the authorization have been met.

Refunds for eligible students will be issued only after funds from the sponsor have been received by the College.