Travel ensures that travel reimbursements are processed in accordance with the Board of Regents and State Accounting Office of Georgia policies and procedures.
Travel is committed to assisting travelers from the start to prepare for safe, cost-effective travel on behalf of the college and end by returning travel reimbursements in a timely and efficient manner.
Travel training occurs monthly to assist employees with processing travel reimbursement requests.
Forms, Policies and Resources
- State of Georgia Accounting Office Travel Policy
- University System of Georgia Business Procedures Manual
Employees
- Prior Approval (PDF, login required) (required annually for travel within Georgia and for each trip outside of Georgia prior to an employee going on travel status)
- Yellow Card – Georgia Liability Insurance ID Card (PDF, login required). Proof of Insurance required for all state travel if state employee drives.
- Creating and Submitting a Fluid Expense Report (PDF, login required)
- Enterprise Car Rental
- Georgia Hotel Tax Exemption Form (PDF, login required)
- Mileage from GGC to other USG Sites (PDF, login required)
- Federal Per Diem Rates/ Regulations
- Lost Receipt Form (PDF, login required)
- Per Diem Worksheet (PDF, login required) (Only to be used if instructed by the Travel Office)
- Travel Authorization Form (PDF, login required)
Training
- How to Create or Modify a Travel Authorization (login required)
- How to Create an Expense Report (login required)
- How to Register for your GeorgiaFIRST Financials ID (login required)
Students
Performers and Lecturers, Consultants, Job Candidates
- Non-Employee Travel and Expense Form (PDF, login required)
- Prior Approval (PDF, login required)
- Per Diem Worksheet (PDF, login required) (Only to be used if instructed by the Travel Office)