Awareness Under Federal, State, University System of Georgia (USG) and Georgia Gwinnett College (GGC) Policies

Ethics Policy and Hotline


This policy is part of an approach by the University System of Georgia to enhance compliance with state and federal regulations and minimize misconduct by USG faculty, staff, administrators, vendors, contractors and members of the Board of Regents. The Ethics Policy is located at USG Compliance and Ethics.

Those who are employed at public institutions are charged with the duty to behave ethically and professionally. It is our duty to avoid the appearance of impropriety, so that the public will not lose confidence in our stewardship of its resources. Employees should be aware of GGC’s Ethics Policy located at GGC Ethics Policy. Any employee who needs to report an issue of suspected wrongdoing should contact the ethics hotline. More information regarding the ethics hotline is located at GGC Ethics Hotline Information.

Questions about this policy can be directed to Legal Affairs. 

Conflict of Interest

This policy is intended to increase the awareness of employees to the potential for conflicts of interest, and to establish procedures whereby such conflicts may be avoided or properly managed. Full-time faculty and staff of Georgia Gwinnett College understand that their primary contractual responsibility is to the college. To ensure the integrity and objectivity of research and other scholarly activities, full-time and part-time faculty and staff must not let outside interests interfere with or compromise their obligations to the college.

View the GGC Conflict of Interest policy under Gratuities in the APM.

The Board of Regents policy on conflicts of interest is located at USG Conflicts of Interest.

Questions about this policy should be directed to Human Resources.

Americans with Disabilities Act

This policy on disabilities was developed to ensure equal access at Georgia Gwinnett College for individuals with disabilities and to ensure full compliance with all pertinent federal and state legislation, including Section 504 of the Rehabilitation Act of 1973 as amended by the American with Disabilities Act (ADA) of 1992. GGC policy and information on accommodations can be found at the following link: GGC Disability Accommodations (PDF).

Students with questions about this policy should be directed to Disability Services. Faculty and/or staff with questions about this policy should contact Human Resources.

Amorous Relationship Policy

This Policy is intended to provide direction to the College community about the potential professional risks associated with even consensual amorous relationships between members of the campus community. GGC’s amorous relationship policy can be found at GGC Amorous Relationship Policy, Section 8.2.23

The Board of Regents Amorous Relationship Policy is located at the following site: USG Amorous Relationships Policy Website.

Questions about this policy should be directed to Human Resources.

EEO and Affirmative Action Policy

This policy is intended to ensure all employees, students, and applicants for employment or admissions are treated fairly without regard to race, color, creed, religion, national origin, sex, age, sexual orientation, gender identity, veteran status or disability. The GGC Equal Employment Opportunity Policy is located at GGC EEO Policy.

Questions about this policy should be directed to Diversity and Equity Compliance

Sexual Harassment

This policy is intended to protect employees and students against sexual misconduct of any kind. View GGC Sexual Misconduct Policy.

Questions about this policy should be directed to Diversity and Equity Compliance.

Drug Free Schools and Communities Act

This policy is intended to provide employees and students with a drug free environment. GGC is required under federal law to annually distribute the Drug Free Schools and Communities Policy to all employees. This policy can be found in the APM at 8.2.98 Drug-Free Workplace Policy. Additional information regarding alcohol and drug misconduct can be found in the Student Handbook (PDF).

Questions about this information should be directed to Public Safety.     

FERPA (Family Educational Rights and Privacy Act of 1974)

This policy is intended to protect the privacy of student education records, the right to seek and amend those records and to limit disclosure of information from the records. GGC policy can be viewed at GGC FERPA Policy.

Questions about this policy should be directed to the Registrar or Legal Affairs. 

FMLA (Family Medical Leave Act)

This policy is intended for employees to be given proper leave from work under particular life circumstances such as the birth of a child, a medical condition, care of an immediate family member, etc (for further examples please refer to the policies). Employees that are absent from work due to their own or immediate family members serious medical condition for three or more days, should report their illness to GGC’s Human Resources. Employees should review the GGC FMLA policy and USG policy located at USG FMLA Information.

Questions about this policy should be directed to GGC Benefits

HIPAA (Health Insurance Portability and Accountability Act of 1996) 

This policy is to protect individuals’ medical records and other personal health information and applies to health plans, health care clearinghouses, and those health care providers that conduct certain health care transactions electronically. The Rule requires appropriate safeguards to protect the privacy of personal health information, and sets limits and conditions on the uses and disclosures that may be made of such information without patient authorization. Please review the HIPAA policy and procedures at USG HIPAA Policy

Questions about this policy should be directed to Human Resources

General Acceptable Use of Technology Policy

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As a member of the GGC community, we are required to adhere to specific terms and conditions as it relates to the usage of technology resources on our campus. Please be aware that all of GGC computer and other technology resources are state property. Information regarding this policy can be found at GGC Acceptable Use of Information Technology Resources.

Questions about this policy should be directed to the Information Technology Services or Legal Affairs. 

Right to Know Training

Right-to-Know basic awareness training – All GGC employees are required under state law to complete the online right to know training. Most employees complete this online course as part of the new hire process. If you are unsure of whether you have completed the online course or if you are a long term employee you will need to take approximately 10 minutes to complete the course. The course can be found at the following link: USG Right to Know Training.

For questions or more information, please contact Human Resources

State Business Transactions

All state employees who transact business with the State of Georgia apart from their employment relationship with GGC are required by Georgia law to disclose all such transactions for each calendar year on or before January 31 of the following year.

GGC is required to notify employees annually of this obligation under state law. If you transact business with the state and complete this form during this calendar year, please send a copy to Legal Affairs.

Questions regarding this policy should be directed to Legal Affairs.