What is a contract?
§ 13-1-1. Contract Defined – Generally: An agreement between two or more parties for the doing or not doing of some specified thing. A contract can be referred to by many different names. In the higher education world, the following are some of the most common names: agreement, license, memorandum of understanding, release/waiver, memorandum of agreement, renewal, terms and conditions, etc.
Georgia Gwinnett College's status as a state college imposes certain restrictions on its contracting activities that a private university/college or company does not face. Many standard clauses typically found in commercial contracts cannot be accepted by GGC. The restrictions are based on constitutional and statutory prohibitions.
GGC has a new contract management system to be used for routing contracts for approval. Once your contract has been finalized, please visit https://ggc.cobblestone.software/Core/ to submit your contract for approval and signature. You will use your GGC login credentials for this system. Please send all questions and inquiries regarding contracts to firstname.lastname@example.org.
There are two people that have been designated by the president as having signature authority for GGC, the VP for Business and Finance/CBO and the Director of Purchasing. The GGC Foundation should be made aware of any contracts for activities and/or rental space in buildings that are owned by them. These buildings include: Buildings D, E, F, G, I, Residence Life, Parking Deck, Tennis Complex, Athletic Fields, or Intramural Fields.
General contract training and training on the new Cobblestone system is available for any area upon request. Please contact email@example.com if you would like to schedule training for your area. Other resources regarding proper contract processes are listed below.
Documents and Forms
- GGC Contract Process Manual (PDF)
- GGC Contract Provisions (PDF)
- e-Verify (PDF)
- GGC Cobblestone System Instruction Sheet (PDF)
- Contract Checklist (PDF)
- International Agreement Routing Form (PDF)
GGC Standard Contracts:
Note: Please download the contract before you begin filling it out.
- ASL Interpretation Contract (PDF) – This agreement should be used for interpretation services.
- Consulting Agreement (PDF) - This agreement should be used for general consulting services.
- Contract Renewal Agreement (PDF) – This amendment may be used if your contract is eligible to be renewed. Most monetary contracts may have up to four (4) renewals after the original agreement is in place. If you are unsure whether your contract is eligible for renewal, please contact firstname.lastname@example.org.
- Internship Agreement (PDF)
- Letter Amendment for Dates (PDF) – This amendment may be used if the date for an event or occurrence under the contract needs to be changed.
- Motor Carrier Agreement (bus, trolley, etc) (PDF)
- Performance Contract (PDF) – This agreement should be used for any performances for an event such as: DJs, singers, comedians, musical talent, etc.
- Proprietary Info. Contract (PDF) – This agreement should be used if faculty or a class is doing research and a company provides something to them (software, specimens, etc.). GGC agrees to protect the company’s interest.
- Software Master Agreement (PDF) -- This agreement may be used for software terms and conditions.
- Speaker Contract (PDF) – This agreement should be used if you are bringing a guest speaker to an event or workshop.
- USG Clinical Agreement (PDF)
- Vendor Contract (PDF) – This agreement should be used for outside parties who are providing a service to GGC and don’t fall under the category of a speaker or performance.
Below are the signature blocks for the people who have signature authority and/or may need to review your contract.
Attorney General of Georgia
The mission of the Department of Law is to serve the citizens of the State of Georgia by providing legal representation of the highest quality to the agencies, officers and employees of state government and by honorably and vigorously carrying out the constitutional and statutory responsibilities of the Attorney General (AG). Visit the AG Opinions Website.