Course Program of Study
About
The U.S. Department of Education requires that colleges ensure federal financial aid – Pell Grant, SEOG, Direct Student Loans and PLUS Loan – is only earned for classes that count toward your degree. To do this, GGC runs a course program of study process to identify courses required and not required for your degree.
Only courses required for your program of study or major will be eligible for federal financial aid.
Courses not required for your program of study or major may reduce the amount of available aid, requiring you to pay for ineligible classes out of pocket or with non-federal financial aid.
Prevent unexpected changes to your financial aid.
Avoid delays in finishing your degree.
Stay on track to graduate.
Timing
Starting on the first Monday after registration opens, the course program of study process runs weekly through the end of the semester's add/drop period – then one final time after add/drop for the semester has ended.
Notifications
DegreeWorks lists classes that count toward your degree (completed and still needed). You'll also find current courses not eligible for federal financial aid at the top of your degree audit.
You will also receive an email notice that one or more of your classes is ineligible for financial aid.
Eligibility
Courses can only be determined to be eligible for federal financial aid based on the declared major listed in DegreeWorks.
Prerequisite courses and learning support courses (classes below the 1000 level) are eligible for federal financial aid funding up to a maximum of 30 attempted remedial hours.
Elective courses not counted towards the program of study or major will not be covered by federal financial aid. Minors are also not covered by federal financial aid.
Ineligible courses are commonly due to one of the following reasons:
- The class is not required for your major.
- You changed majors but are still taking classes from your old major.
- A course substitution has not been officially approved.
- You are repeating a class you already passed.
- The class does not match your catalog year requirements.
State financial aid may use information included on the FAFSA to determine eligibility but sometimes require an additional application. The primary difference is that the source of funding is from the state government, which is not impacted by the course program of study process. Examples include HOPE and Zell Miller Scholarships.
VA benefits are subject to their own rules and are not impacted.
International students are not affected by this regulation as they do not qualify and/or receive federal or state financial aid.
Scholarships do not require that students enroll in courses in their program of study or major.
Take Action
Email or make an appointment with your mentor to determine if you need to ...
- Submit a course substitution.
- Update your catalog year.
- Update your program of study/major.
- Drop a course and review alternatives.
From your Grizzly Den student account, review your degree requirements in DegreeWorks and note current courses ineligible for financial aid.
All course substitutions must be submitted to Registration Services by the start of the semester. Course substitutions received after the semester has started will be processed for the next semester.
Work with your mentor to determine course substitutions.
- Mentor initiates process.
- Appropriate dean signs off.
- Registration Services completes the process.
You can change either your major or catalog year using the online curriculum change form.
Curriculum change forms must be submitted at the beginning of the fall, spring or summer semesters for course program of study consideration.
Please be aware that it takes up to two business days for the curriculum change form to be processed and your record to be updated.
If you have been planning to change your major, but have not yet done so, you should consult your mentor immediately and complete the curriculum change form. It is important that you do not register for classes toward the new major until the update to your official degree is reflected in DegreeWorks.
Changes cannot be made retroactively, and most changes will not be approved once a determination is made that a course is not financial aid eligible.
CONTACT US
Contact us
Registrar
Grizzly Welcome Center (Bldg. D)
678.407.5700
ggcregistrar@ggc.edu
Address
Registrar, Bldg. D
Georgia Gwinnett College
1000 University Center Lane
Lawrenceville, GA 30043
Hours
Monday – Friday
8 a.m. – 5 p.m.
