Legal Affairs serves as the Georgia Gwinnett College open records office.
Important Note: Current and former GGC students should request transcripts from the Registrar's office. Should you have any questions regarding the submission of transcript requests, please email @email.
All open record requests should be submitted via the open records request form. If there is a need to provide additional information outside of what is listed on the form, please send this information directly to @email. If you receive a formal request for production of documents (RPD) from an attorney, this could also be considered an open records request and should be forwarded to Legal Affairs for review. (For more information regarding RPDs please see discovery request.) Should you have any questions regarding the submission of open record requests, please email @email.
About Georgia Open Records Act
Georgia Open Records Act, codified as O.C. G. A. Section 50-18-70, et seq. As a public institution, Georgia Gwinnett College must respond to requests made by the public to inspect records that qualify under this statute. It is important to remember that each public records request must be examined to ensure that the release of such records does not violate FERPA, HIPAA and other laws providing for the protection of College-held information. According to Georgia law, a public record is any record that serves to document the organization, function, policies, decision, procedures, operations or other activities of the College. This can include personnel records, including evaluations, discipline, promotion and demotion records, among others. The Georgia Open Records Act governs which government records are to be open for public inspection.
Notify Legal Affairs immediately if you receive a subpoena, court order, discovery request or search warrant, and provide a copy of the document. Legal Affairs provides guidance on the appropriate response to the issuing/serving attorney, court or law enforcement agency.
Do not contact or discuss the subpoena, court order, discovery request or search warrant with the issuing/serving party. Let Legal Affairs do that for you, if necessary.