Student Event Planning

INTERNAL NOTES: This page format could be adopted for all audiences with prominently placed planning steps (and resource links), engaging images and promotional opportunities for services. The following section is an overview of the event planning process and includes links to associated tasks or resources. Ideally, wherever possible, resource links can be placed where most relevant. For instance, "Heritage Guidelines" would be added or linked from the Heritage overview page.

students roasting marshmallows at a bonfire

Planning Steps

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Set a goal and get approval

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Get Involved
25Live
GGC RSO Special and Large Event Guideline and Procedure
RSO Event Form

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Secure funding

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Browse and identify a space

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Venue Overviews and Policies

Review facility guidelines and policies

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Link to SharePoint folder containing all docs (login required or public access) ... or ... link to resources page

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Set a date and reserve your space

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Submit to 25Live

 

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Determine/arrange event logistics and needs

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Grizzly Dining Catering Services
Event Technology Request
Safety and Support
Parking and Transportation

Promote your event

Make your event stand out with help from Communications – eye-catching invitations, creative promotional strategies and fun swag options available for purchase. Whether you're planning a club launch, campus celebration or academic showcase, we’re here to help you spread the word and boost engagement.

Communications Requests

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Getting to Campus and Your Event

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Campus Maps and Directions
Parking and Campus Regulations

Chocolate cupcakes with cookie topping

Delicious, Affordable, Hassle-free

Grizzly Dining catering services works with your group to craft a flavorful, budget-friendly menu that fits your vibe. We’ll handle the food so you can focus on the fun – one less thing on your to-do list.

Grizzly Dining Catering Services

Don't Forget to Plan for Services

Additional service options

Safety and Support

GGC Public Safety provides building access and on-site security. Whether it’s an evening event or a large campus celebration, we’ll help ensure your event runs smoothly and safely.
Public Safety

Event Tech Made Easy

From mics and projectors to livestreams and lighting, the GGC campus event tech team has you covered. Whether you're hosting a business meeting, conference or celebration, we’ll handle the setup so your event runs smoothly – no stress, just success.
Event Technology Request

Promote with Style

Make your event stand out with help from Communications – eye-catching invitations, creative promotional strategies and fun swag options available for purchase. Whether you're planning a club launch, campus celebration or academic showcase, we’re here to help you spread the word and boost engagement.
Communications Requests

Contact Us

Contact us

envelopes

Community Engagement

B-3800
678.407.5165
ExternalEvents@ggc.edu

people simple

Meet Staff

Advancement and Community Engagement

Policy and Procedures Resources

((Ideally, wherever possible, links will be placed where most relevant. For instance, "Heritage Guidelines" would be added or linked from the Heritage overview page.))

GGC RSO Special and Large Event Guideline and Procedure RSO Event Form

Event Planning Timeline and Checklist

15 Weeks Prior (3.5 months)

Determine your target audience for the 
event?

  • What are your key messages?
  • What do you hope to accomplish?
  • How will you gauge effectiveness?
  • How does this event align with the [Institutional Goals]?

Ensure hosts, leadership, VIPs, and/or 
speakers are available for specified event 
dates.
• Check availability of support resources as 
they are limited. Ensure that resources are 
available before planning the specifics of 
your event. There may be periods of the 
year when support resources may be 
extremely limited due to high profile events
such as commencement, nursing pinning 
ceremony or annual galas.
• Set dates and times, avoiding holidays and 
other major campus events. Check the 
following calendars to help avoid conflict:
o [GGC academic calendar]
o [GGC holiday schedule]
o [GGC events calendar]